Oxford University Hospitals NHS Foundation Trust

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Band 3

Main area
Band 3
Permanent & Fixed term
Part time 22.5 hours per week x4 & Full time 37.5 hours per week
Job ref
Churchill Hospital
£18,813 - £20,795 per annum pro rata
27/05/2019 23:59

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.


Many of our recruitment programmes use Value Based Interviewing to identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families.

For more information about our Values and Value Based Interviewing please visit www.ouh.nhs.uk/about/vision-and-values


Due to development and expansion of our Administration team in the Urology department we have a number of  Band 3 Administrator posts to fill consisting of part time substantive posts for 22.5 hours per week and  one fixed term 37.5 hour per week contract to cover Maternity leave until the end of May 2020

We welcome all applications from individuals keen to become part of our team. All posts require the demonstration of strong organisational skills, self-motivation and the ability to work on your own initiative as well as being a team member.

Elective Access Outpatient Booking Officer – Band 3

1x 37.5 hours per week (Maternity cover until end of May 2020)

1 x 22.5 hours per week substantive

Both posts involve providing various administrative services within the Urology bookings team, such as ensuring referrals are triaged and booked to appropriate clinics, patients are booked for procedures, managing and maintaining ERS and the ASI lists on a daily basis. Managing the Urology appointments email account, rescheduling patients and clinics when required, maintaining the PTL, communicating with patients, dealing with queries and liaising with other medical and non-medical colleagues within Urology and other departments.

Assistant Patient Pathway Administrator – Band 3

1 x 22.5 hour per week substantive

The post involves supporting our Patient Pathway Administrators in providing administrative support to Consultants, clinical staff and all patients under their care. Duties include dealing with incoming post, booking relevant diagnostic investigations and appointments, tracking patient noes, updating patient details on the Trust’s databases, maintaining an accurate filing system and using Alden digital transcription to produce patient letters and correspondence

Elective Access Assistant to Wait List officers – Band 3

1 x 22.5 hours per week substantive

The post involves   assisting our waitlist officers with providing administrative services in dealing with booking admission dates, communicating with patients, Pre-Op assessment appointments, telephone enquiries, Inpatient PTL management, rescheduling patients and clinics when required and management of department email account, amongst other office duties.


Knowledge of the Trust’s Electronic Patient Record System (EPR) and knowledge of elective access standards would be an advantage but not essential as training will be given.

If there is a particular post that you are interested in please indicate this on your application form.

Closing date: 27th May 2019

Planned interview date: 5th June 2019

No smoking policyPositive about disabled people

Applicant requirements

Applications from job seekers who require Tier 2 sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post as the employing body is unlikely, in these circumstances, to satisfy the resident labour market test. UK Visas and Immigration (UKVI) requires employers to complete this test to show that no suitably qualified EEA or EU worker can fill the post. For further information please visit the UKVI website. From 6 April 2017, Tier 2 skilled worker applicants, applying for entry clearance into the UK, must present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) will also be subject to this requirement. Guidance can be found here Criminal Records Checks for Overseas Applicants.

Documents to download

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Apply online now

Further details / informal visits contact

Sandra Hardy on Sandra.Hardy@ouh.nhs.uk

Lisha Collier on Lisha.collier@ouh.nhs.uk